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Technology & SaaS Companies: Managed Payroll for Small Businesses (Under 25 Employees) (2026)
Managed payroll at $25-$45 PEPM all-inclusive makes economic sense at nearly every size for tech companies, but the specific value drivers differ depending on headcount.
Payroll at Different Sizes for Technology & SaaS Companies
| Technology & SaaS Companies Size | Monthly Cost | vs. In-House Hire |
|---|---|---|
| 10-person startup | $250-$450/mo | Save $68K-$108K/yr |
| 40-person Series A | $1,000-$1,800/mo | Save $58K-$98K/yr |
| 100-person growth stage | $2,500-$4,500/mo | Save $38K-$68K/yr |
The comparison is against an in-house hire at $70,000-$110,000 fully loaded to $72K-$14K per year.
Under 25 Employees: The Clearest ROI
For tech companies under 25 employees, in-house payroll cannot be justified. A payroll coordinator costs $70,000-$110,000 fully loaded -- compared to $625-$1,125/month for managed payroll. The savings pay for a year of managed payroll in the first 2-3 months.
25-75 Employees: Complexity Drives the Case
In the 25-75 employee range, tech companies are dealing with more equity compensation handling, remote employee multi-state tax, contractor classification, commission payroll. An in-house generalist is less likely to have the depth needed in these areas. Managed payroll provides specialist coverage that reduces exposure.
75-200 Employees: Hybrid Approaches Emerge
At 75+ employees, tech companies often consider a hybrid approach: an HR generalist handles employee relations and benefits while a managed payroll provider handles the compliance-heavy payroll function. This keeps an internal HR presence while outsourcing the most technically complex piece.
How to Get a Quote for Your Technology & SaaS Companies
BEG quotes managed payroll based on your actual headcount and pay frequency. For most tech companies, the first discovery call includes a custom cost comparison against your current setup.
Managed Payroll, Handled.
BEG manages payroll at $25-$45 per employee per month, all-inclusive. Get an instant cost comparison for your business.
Frequently Asked Questions
Can you handle payroll for fully remote teams across multiple states?
Yes. Remote-first teams with employees in multiple states are a standard use case. We register in each state, withhold state income tax for each employee's resident state, and pay state unemployment where the employee works.
How do you handle RSU vesting events in payroll?
RSU vesting events require supplemental wage withholding. We coordinate with your equity platform on vesting schedules and process supplemental withholding on vest dates, including the net shares sold for taxes approach when applicable.
Can you handle commission payroll for our sales team?
Yes. Commission payroll is processed as supplemental pay runs or integrated into regular payroll. We apply the correct supplemental withholding rate and reconcile commission against draw when applicable.
What does BEG charge for tech company payroll?
Tech company payroll runs at $25-$45 per employee per month. For a 40-person Series A company, that is $1,000-$1,800 per month covering payroll, multi-state tax filing, W-2s, and equity comp withholding coordination.
Related Resources
Anthony leads payroll solutions at Business Executive Group, a national managed payroll firm serving businesses across industries including Technology & SaaS Companies. BEG manages payroll at $25-$45 PEPM, all-inclusive, with deep expertise in compliance, multi-state filing, and industry-specific payroll requirements. Get instant pricing at beghr.com.
Authoritative source: U.S. Department of Labor: Wage and Hour Division
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