FAQ
12 detailed answers to the most common questions about managed payroll services: what it costs, what it covers, how it works, and whether it is right for your business.
Managed payroll is a fully outsourced payroll function where a service provider runs every aspect of payroll on your behalf. That includes processing each pay cycle, calculating gross-to-net pay, withholding and remitting federal and state taxes, filing quarterly and annual returns, producing W-2s, and handling employee paycheck questions. Unlike payroll software, you do not log in and run payroll yourself. The managed provider does everything. BEG provides fully managed payroll at a flat rate of $25-$45 per employee per month, all-inclusive.
BEG charges $25-$45 per employee per month (PEPM), all-inclusive. The exact rate depends on your employee count, pay frequency, and complexity. For a 50-person company, that is $1,250-$2,250 per month total, which is far less than a full-time payroll manager at $60,000-$100,000 per year in salary and benefits. You get one flat monthly number on your discovery call before committing to anything.
BEG managed payroll includes: payroll processing for every cycle, gross-to-net calculations, direct deposit, tax withholding and remittance, quarterly 941 filings, annual 940 and W-2 production and filing with the SSA, state unemployment insurance (SUTA) filings, new hire reporting in all 50 states, garnishment calculation and remittance, ACA 1094/1095 reporting for applicable large employers, year-end reconciliation and close, and employee support for paycheck questions. No separate fees for any of these. All covered at your flat PEPM rate.
Most BEG clients are running their first live managed payroll within 3-5 business days of signing. The implementation process includes a discovery call to review your current setup, data migration or system access configuration, a test cycle to verify everything, and confirmation of your dedicated BEG contact before the first live run. If we work in your existing payroll system rather than migrating you to isolved, implementation is often faster because there is no platform setup required.
No. BEG can run payroll in your existing payroll system, including ADP, Paychex, QuickBooks Payroll, and others, or in BEG's own isolved account if you prefer. Most clients do not migrate anything. We configure our process around your current setup and run from there. This is one of the reasons BEG clients switch quickly: there is no painful data migration, no employee re-training on new software, and no disruption to how your team works.
BEG manages payroll across all 50 states as part of the standard service. That covers separate state tax registrations, state unemployment insurance (SUTA) filings, local tax handling, and compliance updates when states change rates or reporting requirements. If you add employees in a new state, your BEG contact handles the registration and configuration. You do not need to manage any of this yourself.
You contact your dedicated BEG payroll specialist directly. The person who runs your payroll corrects the error. Not a 1-800 support line. Not a ticket queue. Not a first-level rep who escalates to someone else. BEG is accountable for payroll accuracy, and corrections are handled at no additional charge. If an error results in an IRS or state penalty, BEG works with you to resolve it. You are not left to deal with a government agency while trying to reach a vendor support team.
Yes. Multi-state payroll is a standard part of BEG's managed service. This includes registering with each state's taxing authority, calculating and remitting state income tax withholding per each state's rules, filing state unemployment insurance (SUTA) returns, handling local payroll taxes where applicable, and staying current when state rates and thresholds change. If you operate in 10 states or 40 states, the process is the same. Your BEG contact manages all of it.
A Professional Employer Organization (PEO) co-employs your workers. Your employees technically become employees of the PEO, and the PEO takes on employer-of-record liability. This gives the PEO leverage over your payroll decisions and usually requires you to use their benefits, their workers' comp carrier, and their systems. BEG managed payroll does not co-employ anyone. You remain the employer of record. BEG runs your payroll as a service provider, not as a co-employer. You keep full control of your employment decisions, benefits, and vendors. This distinction matters significantly for regulatory compliance and contractual flexibility.
Yes. BEG works with businesses from fewer than 10 employees up to several hundred. The value proposition changes slightly by size: smaller companies benefit primarily from eliminating the owner or office manager spending hours on payroll every two weeks and from having a professional handle all the tax filings. Mid-size companies benefit from eliminating the cost of a dedicated payroll hire and from having consistent coverage regardless of turnover. At $25-$45 PEPM, the math works at virtually any employee count compared to the cost and risk of managing payroll in-house.
BEG can work within your existing payroll platform or run payroll in our isolved account. Existing platforms BEG can work within include ADP Run, ADP Workforce Now, Paychex Flex, QuickBooks Payroll, Gusto, and other major platforms. If you prefer to move to isolved, BEG handles the migration as part of onboarding. isolved is BEG's preferred platform for new clients because of its compliance automation, SOC 2 Type II security posture, and comprehensive reporting capabilities. The choice is yours and does not affect your PEPM rate.
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