Free Payroll Tools

Payroll cost calculators and tools, free from BEG

See the real cost of running payroll in-house versus outsourcing it. Enter your numbers and get an instant estimate. No email required.

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Cost Calculator

Managed Payroll Cost Calculator

Enter your employee count, your current payroll cost (salary, software, and admin time), and see the comparison instantly. BEG managed payroll runs at $25-$45 PEPM all-inclusive.

What this calculator shows:

✓Your estimated monthly cost at $25 PEPM and $45 PEPM
✓Your current in-house payroll cost per employee
✓Monthly and annual savings from switching to BEG
✓Break-even employee count for different scenarios

Open Cost Calculator

Interactive Tool

Payroll Complexity Scorer

Answer 10 questions about your payroll setup. Get a complexity score from 0 to 10 and a clear recommendation on whether managed payroll is the right fit for your business.

10 questions covering:

✓Employee count and headcount growth
✓Multi-state payroll exposure
✓Pay complexity (commissions, tips, shift differential)
✓Compliance risk and audit exposure
✓Hours your team spends on payroll per week

Score My Payroll

Calculator

Final Paycheck Calculator by State

Pick a state, choose fired or quit, and get the exact deadline to issue the final check, plus whether unused PTO has to be paid out. All 50 states and DC, reviewed for 2026.

What this tool shows:

✓The exact final-pay deadline by state and termination type
✓Whether accrued PTO must be paid out
✓An estimated PTO payout and total final check
✓The penalty risk if you miss the deadline

Find the Deadline

Calculator

FLSA Overtime Pay Calculator

Overtime is not just 1.5x the hourly rate. Fold in nondiscretionary bonuses and blended pay rates to get the regular rate right, and see exactly where employers underpay.

What this tool shows:

✓The correct FLSA regular rate of pay
✓Overtime premium and total gross owed for the week
✓Bonus and blended (two-rate) overtime
✓Daily-overtime flags for states like California

Calculate Overtime

Calculator

True Cost of an Employee Calculator

Salary is only the start. Add employer taxes, workers comp, benefits, and overhead to see what a hire actually costs per year and per hour, with every assumption adjustable.

What this tool shows:

✓Fully loaded annual and true hourly cost
✓Employer FICA, FUTA, and SUTA taxes
✓Workers comp, benefits, retirement, and overhead
✓Your burden multiplier over base pay

See the True Cost

Why the Numbers Matter

Most employers undercount what payroll actually costs them

$60K-$100K

Annual cost of an in-house payroll manager

Salary plus benefits, PTO, overhead, and employer taxes. That is the true cost of a dedicated payroll hire.

5+ hrs

Average time spent on payroll per cycle

Data gathering, entry, review, corrections, and filing. Every pay period. That time has a cost whether you track it or not.

33%

Of small businesses pay IRS penalties for payroll errors

One miscalculated deposit or missed deadline triggers penalties of 2% to 15% of the unpaid amount. Errors compound.

BEG managed payroll eliminates all three of these costs at $25-$45 PEPM, all-inclusive.

Get an Exact Quote

Get a flat monthly cost for your team in 90 seconds.

After you run the calculator, book a call. BEG will confirm your exact PEPM rate, review your current setup, and answer any questions before you commit to anything.